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Adjust your Zoom security settings to avoid these 5 privacy issues | Zapier – Dissabling Profile Pictures

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Or so you think, until you dial in to your a. Zoom meeting, and your camera and microphone turn on, and everyone hears your roommate yelling at you for forgetting to flush the toilet.

You pinch yourself, but it’s unfortunately not a dream. You have no option besides quitting your job, assuming an alias, and moving to Bora Bora to escape your shame. Solution: Default to having your mic and camera off when you join a meeting. It’s simple to make sure that your audio and video stay off when you first join a meeting. In Zoom’s Preferences menu, make sure to check the box next to Mute audio when joining a meeting and Turn off my video when joining a meeting boxes.

It’s the year You’re running for president. Everything is looking great—until the New York Times leaks an embarrassing Zoom recording from As more people use Zoom, concerns about illicit recordings have spiked, especially for those whose work involves confidential or proprietary information. Likewise, participants want to know whether what they say will be permanently stored somewhere for posterity.

Solution: Ask for permission before you record. By default, only hosts can record Zoom meetings unless they grant other participants the ability to—but participants could still use a third-party tool to record a meeting. So if you want to record, you should ask for everyone’s permission to record the call. This isn’t just polite; in some states, it’s illegal to record conversations without everyone’s consent. You can also tweak your Zoom settings to prevent other participants from recording the meeting locally.

It’s also good to remember that, much like in real life, nothing you do on the internet is ever truly private. Be considerate and kind when talking to and about others, and think before you speak.

Zoom is no less of a real workplace than a physical meeting room in an office, and the same professional standards apply. How do I schedule a Zoom meeting? Zoom offers optional settings to increase the privacy of your meetings and recordings. Using these settings is recommended if you are discussing any sensitive or confidential information in your meetings.

How do I set privacy for Zoom meetings and recordings , and how do I protect against and respond to “Zoombombing? There are two ways to attend a Zoom meeting. You can use the link included in the meeting email invitation or enter a Meeting ID after logging into your Zoom account.

A Zoom account is not required to attend a meeting. How do I attend a Zoom meeting? Northwestern instructors can access Zoom in their Canvas courses.

To secure settings for a meeting that you’ve started, or if you need to handle a disruption if someone has interrupted the session, for example , you have several options. For more, see Zoom: Managing disruptions during meetings Video tutorial. If you’re using a Windows, macOS, or Linux Zoom desktop client, you can use Zoom’s Security feature in your meeting controls to quickly set some options for a meeting you’ve started; these include locking the meeting, enabling a waiting room, disabling screensharing, and more.

For details, see In-meeting security options. Depending on the size of your meeting, it may be difficult to both run your session and moderate your participants. One or more co-hosts can help with these responsibilities while you conduct your meeting. For details about what co-hosts can and cannot do, see Enabling and adding a co-host.

Restricting chat to only the host allows the host to still be able to take questions from the audience without allowing attackers to spam offensive messages that are seen by all. To restrict chat:. For more, see Controlling and disabling in-meeting chat. By default, the annotation feature is disabled for Zoom at IU meetings.

Once enabled, anyone in your meetings, including your participants, can annotate the screen share. However, once a screen share has started, the host can disable the ability for attendees to add annotations.

This is document ativ in the Knowledge Base. Last modified on Skip to: content search login. Knowledge Base Toggle local menu Menus About the team. Knowledge Base Search. Log in. Options Help Chat with a consultant. Include archived documents.

Prevent Zoombombing using Zoom privacy and security features On this page:. How can I allow my participants to share their screen in Zoom? For participating in Zoom breakout rooms, how do Zoom tools like chat and screen share work? How do I set up Pre Assigned Breakout rooms so that all students are automatically put into breakout rooms?

Where is the option to join a breakout room? Why is the option for Breakout Rooms grayed out? Why can’t I sign in to access Zoom cloud recording shared with me? How do I download my Zoom Cloud Recordings? How do I find my Zoom Recordings? How do I record a Zoom Session? How do I recover deleted Zoom Cloud recordings from the trash? How do I share a recording of a Zoom Meeting? How do I upload Zoom recordings to YouTube? Why do I have Zoom Recordings that I didn’t start?

How do I enable a waiting room so meeting participants can only join once admitted by a host? How do I save the Chat from a Zoom session? How do I share a Whiteboard in Zoom? How do I share my screen in Zoom? Participants can’t copy content out of chat in Zooms I host. What tools can I use in Zoom? UM Zoom accounts are pre-configured with the UM recommend security settings that mitigate the risk of unauthorised access to your meetings. Non-UM Zoom accounts may place the responsibility to apply the UM recommended security settings on the account administrator or user.

UM Zoom is pre-configured to mitigate the risk of unauthorised access to your meetings. Only authenticated users Zoom accounts connected to an umanitoba. If you need to include someone without a UM Zoom account, you can schedule the meeting and explicitly add outside Zoom accounts using an authentication exception. Please note: The person you are inviting must have a Zoom account in order to successfully join the meeting.

Alternatively, if you need to include someone without a UM Zoom account, you can turn off the authentication setting for your meeting. This can be done on a per-meeting basis when you schedule your meeting through both the Zoom desktop application and the Outlook add-on.

This will allow anyone with the meeting link to join the meeting. If you have already scheduled your meeting, you can turn off authentication in your meeting in the UM Zoom Portal settings before your meeting starts.

To respond quickly to a disruption or Zoombombing event, open the Security menu and click Suspend Participant Activities. This will freeze the meeting by turning off all participants’ video, audio, Zoom Apps and screen sharing.

It also locks the meeting and turns on the waiting room to prevent people from joining. This suspension of activities applies to all participants, including those who joined using a Zoom Room. When you are ready to re-start, first turn on your mic and video, then open the Security icon and turn on those options you deem appropriate.

For a complete list of controls available in the Security menu, please refer to the Zoom in-meeting controls reference guide PDF. Zoom meetings are intended for bi-directional communications and lectures with invited and authenticated university participants and guest speakers. Zoom meetings should not be used to engage public audiences, given the risk of Zoombombing attacks that may subject participants to inappropriate behaviour.

Zoom webinars are intended for uni-directional presentations for public forums by webinar hosts and panellists. This reduces the risk of attendees experiencing Zoombombing and contains the exposure of inappropriate audience behaviour to the host, panellists and moderators. You are responsible for ensuring the use of appropriate security measures when handling data classified as Restricted Information.

Restricted Information includes information such as personal health information, payroll information, and sensitive research data. The Zoom recordings and Zoom chat features do not store data in an encrypted format and therefore do not meet protective security measures for Restricted Information. Zoom users should ensure they do not use these Zoom features when handling data classified as Restricted Information. Our UM Zoom account has an optional security settings group named “Restricted Information User” that disables access to use Zoom Recordings and Zoom Chat for all meetings hosted by that user.

You can request users be assigned to this security settings group by contacting the IST Service Desk. If you have not moved your account yet, you will not be able to use Zoom through UM Learn. You will receive a “User does not exist” error message. If you have already set up meetings in Zoom for your course, you can import them directly into UM Learn. If you plan to use Webex this term, there is no requirement to migrate to UM Zoom.

Webex continues to offer a secure UM Learn-integrated environment. We are simply providing an additional option for Zoom users. You will get an account automatically when you access Zoom in UM Learn.

 
 

 

Prevent Zoombombing using Zoom privacy and security features – Adding a Zoom Profile Picture: Mobile

 

Zoom Products do not include products developed by Zoom that are covered under a separate privacy policy listed here. Personal data is any information from or about an identified or identifiable person, including information that Zoom can associate with an individual person.

We may collect, or process on behalf of our customers, the following categories of personal data when you use or interact with Zoom Products:. Zoom employees do not access meeting, webinar, or messaging content specifically, audio, video, files, and messages unless directed by an account owner, or as required for legal, safety, or security reasons, as discussed below.

Zoom uses personal data to conduct the following activities:. Zoom uses advanced tools to automatically scan content such as virtual backgrounds, profile images, and files uploaded or exchanged through chat, for the purpose of detecting and preventing violations of our terms or policies and illegal or other harmful activity, and its employees may investigate such content where required for legal, safety, or security how do i add contacts to my zoom account – none:.

Zoom provides personal data to third parties only with consent or in one of the following circumstances subject to your prior consent where required under applicable law :.

When you send how do i add contacts to my zoom account – none: or join /17424.txt and webinars on Zoom, other people and organizations, including third parties outside the meeting, webinar, or message, may be able to see content and information that you share:. Otherwise, at your request, and as required by applicable law, we will:.

In order to exercise any of your rights as to personal data controlled by Zoom, please click here. Where legally permitted, we may decline to how do i add contacts to my zoom account – none: requests that are unreasonably repetitive or systematic, require disproportionate technical effort, or jeopardize the privacy of others.

As nonf: account owner or a user under a licensed account, you may also take steps to affect your personal data by visiting your account and modifying your personal data directly. To exercise your rights, please click here.

If you have any privacy-related questions or comments related to this Privacy Statement, please send an email to privacy zoom. Zoom Video Communications, Inc. You can contact our Data Protection Officer by sending an email to privacy zoom. We retain personal data for as long as required to engage in the uses described in this Privacy Statement, unless a longer retention how do i add contacts to my zoom account – none: is required by applicable law.

If you are in the EEA, Switzerland, or the UK, your rights in relation to your personal data processed by us as a controller specifically include:. If you have any other questions about our use of your personal data, please send a request at the contact details specified in the How to Contact Us section meeting location – meeting install location: this Privacy Statement. Please note that we may request you to provide us with additional information how do i add contacts to my zoom account – none: order to confirm your identity and ensure that you are entitled to access the relevant personal data.

You also have the right to lodge a complaint to a data protection authority. For how do i add contacts to my zoom account – none: information, please contact your local data protection authority. We only use your information in a lawful, transparent, and fair manner. Depending on the specific personal data concerned and the factual context, when Zoom processes personal data as a controller for individuals in regions such as the EEA, Switzerland, and the UK, we rely on the following legal bases as applicable in your jurisdiction:.

Zoom operates globally, how do i add contacts to my zoom account – none: means personal data contqcts be transferred, stored for example, in a data centerand processed outside of the country or region where it was initially collected where Zoom or its service providers have customers or facilities — including in countries where meeting participants or account owners hosting meetings or webinars that you participate in or receiving messages that you send are based.

Therefore, by using Zoom Products or providing personal data for any of the purposes stated above, you acknowledge that your personal data may /18379.txt transferred to or stored in the United States where we are established, as well as in other countries outside of the EEA, Switzerland, and the UK. Such countries may have data protection rules that are different and less protective than those of your country.

We protect your personal data in accordance with this Privacy Statement wherever it is processed and take appropriate contractual or детальнее на этой странице steps to protect it under applicable laws.

Please contact us if you would like further information in that respect. Zoom myy not discriminate against you for exercising any of these rights, which is further in line with your rights under the CCPA. To opt out of the use of cookies on our sites for interest-based advertising purposes, follow the instructions ro. We will acknowledge receipt of your request within 10 business days, and provide a substantive response within 45 calendar days, ii inform you of the reason and extension period up to 90 days in writing.

Under the CCPA, only you or an authorized agent may make a request related to your personal data. Note that to nonw: to your requests to access or delete personal data under the CCPA, we must verify your identity. You may designate an authorized agent to submit your verified consumer request by providing written permission and verifying your accoint, or through proof of power of attorney. California Civil Code Section If we make material changes to this Privacy Statement, we will notify you and provide читать статью an opportunity to review before you choose to continue using our Products.

Zoom Privacy Statement Last updated: December 15, We may collect, or process on behalf of our customers, the following categories of personal data when you use or interact with Zoom Products: Account Information : Information associated with an account that licenses Zoom Products, which may include administrator name, contact information, account ID, billing information, and account plan information.

Profile and Participant Information: Information associated with the Zoom profile of a user who uses Zoom Products under a licensed account or that is provided by an unlicensed participant joining a meeting, which may include name, display name, picture, email address, phone number, job information, stated locale, user ID, or other information provided by the user or their account owner.

Contacts and Calendar Integrations : Contact information added by accounts or their users to create contact lists on Zoom Products, which may include contact information a user integrates from a third-party acdount. Users can also integrate their calendars один how to zoom out desktop windows 7 спасибо other services with how do i add contacts to my zoom account – none: Zoom profile or account.

Settings : Information associated with the preferences and settings on a Zoom account or user profile, which may include audio and video settings, recording file location, screen sharing settings, and other settings and configuration information. Registration Information : Information people provide when registering for a Zoom meeting, webinar or recording, which may include name and contact information, responses to registration questions, and other registration information requested by the host.

Device Information : Information about the computers, phones, and other devices people use when interacting with Zoom Products, which contact include information about the speakers, microphone, camera, OS version, hard disk ID, PC name, MAC address, IP address which may be used to infer general location at a city or country leveldevice attributes like operating system how do i add contacts to my zoom account – none: and battery levelWiFi information, and other device information like Bluetooth signals.

Communications with Zoom: Information about your communications with Zoom, including relating to support questions, your account, and other inquiries. Zoom may also obtain information from third-party advertising partners who deliver ads displayed on Zoom Products, such as whether you clicked основываясь на этих данных an ad they showed you.

Zoom uses personal data to conduct the following activities: Provide Zoom Products and Services: To provide Products, features, and services to account owners, their users, and those they invite to join meetings and webinars hosted on their accounts, including to customize Zoom Product features and recommendations for accounts or their users.

Zoom also uses personal data, including contact information, to продолжить чтение invitations and messages to recipients when people send invitations and messages using Zoom Products. This may also include using personal data for продолжить чтение support, which may include accessing audio, video, files, and messages, at the direction of the account owner or their users.

We also use personal data to manage our relationship and contracts with account owners, including billing, compliance with contractual obligations, and related administration. Product Research and Development: To develop, test, and improve Zoom Products, including, for example, content-related features such as background filtersand to troubleshoot products and features. We may also use cookies or similar technology, including from third-party contzcts partners, to show you ads within Zoom Products about products, services, or causes from soom parties.

Zoom does NOT use meeting, webinar, or messaging content specifically, audio, video, files, and messages for any marketing, promotions or third-party advertising purposes. Authentication, Integrity, Security, and Safety: To authenticate accounts and activity, detect, investigate, and prevent malicious conduct or unsafe experiences, address security threats, protect public safety, and secure Zoom Products. Communicate with You: We use personal data including contact information to communicate with you about Zoom Products, features, and services, including product updates, your account, and changes to our policies and terms.

We also non: your information to respond to you when you contact us. Legal Reasons: To comply with applicable law or respond to valid legal process, including from law enforcement or government agencies, to investigate or participate in civil discovery, litigation, or other adversarial legal proceedings, and to enforce or investigate potential violations of our Terms of Service or policies.

Zoom provides personal data to third parties only with consent or in one of the following circumstances subject to your prior consent where required under applicable law : Resellers: If an account owner licensed or purchased Zoom Products from a third-party reseller of Zoom Products, the reseller may be able to access personal data посмотреть еще content for users, including meetings, webinars, and messages hosted by the account owner.

Vendors: Zoom works with third-party service providers to provide, support, and improve Zoom Products and technical infrastructure, and for business services such as payment processing. Zoom may also work with third-party service providers to provide advertisements and business analytics regarding Zoom Products. Coontacts vendors can access personal data subject to contractual and technical requirements for protecting personal data and prohibiting them from using personal data for any purpose other than to provide services to Zoom or as required by law.

Marketing, Advertising, and Analytics Partners: Zoom uses third-party marketing, advertising, and analytics providers: to provide statistics and analysis about how people are using Zoom Products and our website; to provide advertising and marketing for Zoom Products, including targeted advertising based on your use of our website; and zolm show you third-party advertising within Zoom Products.

To conracts out of our use of third-party cookies that share data with these partners, visit our cookie management tool, available here. Where required by law, Zoom will first obtain your consent before engaging in the marketing or advertising activities described. Corporate Affiliates: Zoom shares personal information with corporate affiliates, such привожу ссылку Zoom Voice Communications, Inc.

When you send messages or join meetings and webinars on Zoom, other people and organizations, including third parties outside the meeting, webinar, or message, may be able to see content and information that you share: Account Owner: An account owner is the organization or individual that signs up for a Zoom account.

The account owner and their users can invite others including guests not on their account to meetings or webinars hosted on their account. O gives account owners controls and features how do i add contacts to my zoom account – none: they can use to determine whether certain types of content, such as recordings or out-of-meeting messages, can be created or sent, and what third-party apps can be used, for meetings how do i add contacts to my zoom account – none: webinars hosted on their account.

Depending on their settings, account owners and the people they designate can access personal data for people who join meetings and webinars on their account or send messages to users on their account.

Specifically, account owners may have access to: Account Usage: Product Usage: Information about how people nnone: their devices interact with their account, which may include who sent messages to their users in chat, email addresses, IP addresses, device information, and other information about who joined meetings or webinars on their account, adv users viewed or downloaded a recording, how long people participated in their meetings, the time a message was sent, information about Zoom Phone integrations, and other usage information and feedback metrics.

Participant List: Information about the participants in a Zoom meeting, webinar, or chat, which may include name, display name, email address, phone number, and participant or user ID.

Registration Information: Information provided during registration for a webinar, meeting, or recording hosted by the account.

Zoom Chat Out-of-Meeting Messages: If enabled on their account, account owners can see information about who sent and received out-of-meeting messages to users on their account along with information about the message for example, date and time, and number of participants. Depending on their settings, account owners also can see sender and receiver information, and other messaging data, along with the content of messages sent to and from users on their j, unless the account owner has enabled Advanced Chat Encryption.

They can also view a transcript of meeting audio, if enabled. Meeting Hosts and Participants : Hosts and other participants in a meeting may be able to see your email, display name, and profile picture. Webinar Panelists contacst Attendees: Only panelists may be visible to attendees during a webinar, but attendees who agree to unmute can be heard by other attendees.

If an attendee agrees to become a panelist during a webinar, they may be visible to other attendees, depending on settings. Livestreams: Meeting and webinar hosts can choose to livestream to a third-party hkw or service, which means anyone with access to the livestream will be able to see the meeting or webinar. Third-Party Apps and Integrations: Account owners can choose to add third-party apps to their account and the Zoom Products they use, including via use of the Zoom App Marketplace, and they can also control whether their users can add and use specific third-party apps, including in meetings, webinars, and chats hosted on their account.

Depending on their settings, account owners and their users and guests can share your personal data and content with third-party apps and integrations they approve, which may include all of the personal data available to account owners, hosts, and participants listed above, such as account information, profile and contact information, registration information, participants list, settings, content, product d, and device information.

Other participants in the meeting may be able to see the third-party app that you are using in a meeting, if the third-party app is receiving real-time features and information from the meeting. Third-party developers may also integrate or embed Zoom meetings into their website or app experiences or build versions of Zoom that enable access to Zoom Products from a third-party app. Children Zoom does not allow children under the age of 16 to sign up accouunt a Zoom account. How to Contact Us To exercise your rights, please click here.

You can also contact us by writing to the following address: Zoom Video Communications, Inc. Retention We retain personal data for as long as required to engage in the avd described in this Privacy Statement, unless a longer retention period is required by applicable law. The criteria used to determine our retention periods include the following: The length of time we have an ongoing relationship with you and provide Zoom Products to you for example, for as long as you have an account with us or keep using our Products ; Whether account owners modify or читать полностью users delete information through their accounts; Whether we have a legal obligation to keep the data for example, certain laws require us to keep records of your transactions for a certain period of time before myy can delete them ; or Whether retention is advisable in light of our legal position such as in regard to the contxcts of our agreements, the resolution of disputes, and applicable statutes of limitations, litigation, or regulatory investigation.

Legal Basis for Processing Personal Data We only use your zolm in a lawful, transparent, and fair manner. Depending on the specific personal data concerned and the factual context, when Zoom processes personal data as a controller for individuals in regions such as the EEA, Switzerland, and the UK, we rely on the following legal bases as applicable in your jurisdiction: As necessary for our contract: When we enter into a contract directly with you, we process your personal data on the basis of our contract in order to prepare and enter into the contract, as well as to perform and manage our contract i.

If we do not process your personal data for these purposes, we may not be able to provide you with all Products, features, and services; Consistent with specific revocable consents: We rely on your prior consent in order to utilize cookies to engage contwcts and analytics partners to deliver tailored advertising and analysis of our website how do i add contacts to my zoom account – none:.

You have the right to withdraw your consent at any time by visiting how do i add contacts to my zoom account – none: cookie management tool, available here ; As necessary to comply with our legal obligations: We process your personal data to comply with the legal obligations to which we are subject for the purposes of compliance with EEA laws, regulations, codes of practice, guidelines, or rules applicable to us, and for responses to requests from, and other communications with, competent EEA public, governmental, judicial, or other regulatory authorities.

International Data Transfers Zoom operates globally, which means personal data may be transferred, stored for example, in a data centerand processed outside of the country or region where it was initially collected where Zoom or its service providers жмите customers or facilities — including in countries where meeting participants or account owners hosting meetings howw webinars that you participate in or receiving messages that you send are based. We do not sell your personal hoa in the conventional sense.

However, like many companies, we use advertising services that try to tailor online ads to your interests based on information collected via cookies and similar technologies about your online activity. This contacrs called interest-based advertising. You can get more information and opt out of the use of cookies on our sites for interest-based advertising purposes by clicking the Do Not Sell My Personal Information link, also on our homepage, and setting your preferences. You will need to set your preferences from each device and each web browser from which you wish to opt out.

 
 

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